How to Efficiently Request a Filter Cartridge Quotation: A Guide for Clear Communication

In industrial procurement, requesting a quote for filter cartridges might seem straightforward. However, incomplete information often leads to prolonged communication, inaccurate pricing, and potential delays for your projects. A professional and detailed inquiry not only saves you time but also enables suppliers to provide the most suitable product and a competitive price.

This guide will help you structure your inquiry based on your cartridge type to ensure a fast and efficient quotation process.

Step 1: Identify Your Cartridge Type – Standard vs. Custom

The information you need to provide depends entirely on whether you need a standard, off-the-shelf cartridge or a custom-designed one.

A. For Universal Standard Cartridges

If you are looking for a common, universal model (often a direct replacement for brands like Pall, Parker, HYDAC, or Donaldson), the process is simple.

You Need to Provide:

• Clear OEM Model Number: The exact manufacturer and model number is crucial. (e.g., "Pall HC8900FKN39H" or "Parker 818445Q").

• Required Quantity: The initial and potential annual volume. (e.g., "100 pcs for initial order").

Example Inquiry:

"Dear Team,

Please provide a quotation for the following standard filter cartridges:

Model: Pall HC8900FKN39H
Quantity: 100 pcs

Please include lead time, pricing including tax, and shipping options.

Thank you."

B. For Non-Standard or Custom Cartridges

This is where detailed information is critical. If your cartridge has no universal number or is built for a specific machine, providing comprehensive technical data is essential for an accurate quote.

Essential Information You Must Provide:

1. Physical Dimensions:

   • Outer Diameter (OD): The diameter at the widest point of the cartridge.

   • Inner Diameter (ID): The diameter of the center hole.

   • Length/Height: The total height/length of the cartridge.

   • (Please use consistent units: millimeters [mm] or inches [in]).

2. Interface/Connection Type:

   • Threads: Specify male or female threads and the exact thread specification (e.g., "M30x1.5", "3/4"-16UNF", "G1"").

   • Flat Ends: If the end caps are plain without threads, state this clearly.

3. Filter Media Material:

   • Specify the material, e.g., Polypropylene (PP), Polyester, Glass Fiber, Stainless Steel Wire Mesh, Sintered Stainless Steel.

4. Filtration Rating:

   • State the micron rating (e.g., 1, 5, 10, 25 micron) and specify whether it is an Absolute or Nominal rating.

5. Core and End Caps:

   • Core Material: e.g., Stainless Steel, Polypropylene, Galvanized Steel.

   • End Cap Material: e.g., Polypropylene, Stainless Steel, Galvanized Carbon Steel.

6. Seals/Gaskets:

   • Material and Location: e.g., "NBR O-ring on the end face," "FKM seal on the side."

Highly Recommended Supplementary Information:

• Clear Photographs/Drawings: Photos from multiple angles are invaluable. Close-ups of the ends and any labels are extremely helpful. An engineering drawing is ideal.

• Application Details: What fluid does it filter? (e.g., Hydraulic Oil, Water, Process Chemical, Compressed Air). Also, specify operating temperature and pressure.

• Provide a Sample: For high-volume orders or critical applications, sending a physical sample is the most reliable way to ensure a perfect match.

Inquiry Template for Custom Cartridges

Use this template to ensure you include all necessary information.

Email Subject: Inquiry for Custom Filter Cartridge - [Your Company Name]

Body:

Dear [Supplier Name],

We are interested in purchasing custom filter cartridges and request a quotation based on the specifications below.

1. Basic Dimensions:

• Outer Diameter (OD): 65 mm

• Inner Diameter (ID): 28 mm

• Length: 250 mm

2. Interface/Connection:

• Connection: One end flat, opposite end with M36x2 male thread.

3. Media & Filtration Rating:

• Filter Media: Pleated Polypropylene (PP)

• Filtration Rating: 10 micron (Absolute)

4. Core & End Caps:

• Core: Stainless Steel

• End Caps: ABS Plastic

5. Seals:

• Seal: NBR O-ring on the threaded end.

6. Application Information:

• Fluid: Industrial Water

• Operating Pressure: Max. 0.6 MPa

• Operating Temperature: 60°C Max.

7. Required Quantity:

• Initial Order: 300 pcs

8. Attachments:

• We have attached detailed photographs and a sketch for your reference.

Please provide your best quotation, including pricing, lead time, and any available certification data.

We look forward to your prompt response.

Best regards,

[Your Name]
[Your Title]
[Your Company]
[Phone Number]
[Email Address]

Conclusion

The key principle is simple: Provide all the information your supplier needs to understand your requirement without having to ask follow-up questions.

By preparing your inquiry using this guide, you will significantly accelerate the quotation process, receive more accurate and reliable pricing, and ensure you get the right filter for your application, every time.

We are 20 years+ filters manufacturer can design & produce a full range of filter elements for one stop service with 12 months warranty time. If you need filter,please contact us  info@filterreplace.com